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MINUTES
of the City of Crystal Lake Park, Missouri Regular Meeting of the Board of Alderpersons January 22, 2007
Mayor Balcer welcomed the residents to the meeting and asked that roll call be taken. ROLL CALL: Mayor and Alderpersons: Present: Mayor Matt Balcer, and Alderpersons Bonnie Taylor, Jim Gehringer, Jim Leonard and Sandy Spritzer. City Officials: Present: City Clerk Lois La Driere, City Treasurer Ann Bradley and Building Commissioner (BC) Robb Lappe. Mayor Balcer asked for a vote to approve the Meeting Agenda for January 22, 2007. Alderpereson Taylor made a Motion to so approve, which was seconded by Alderperson Leonard, and subsequently approved. Mayor Balcer welcomed Jamie McVicker, P.E. of Horner & Shifrin, Inc. who then made a presentation to the Board on the previously submitted proposal to provide the City with street maintenance purposes. She began by outlining the qualifications of her firm and explained that she would be the project manager assigned to work with the City on this project. She also outlined her engineering qualifications, and her familiarity with area contractors and suppliers. She then said she would like to survey the City's streets and would perform site investigation regarding deficiencies. She would provide the City with a cost estimate to make repairs and maintain the streets, following a bidding process with local contractors and suppliers. Mayor Balcer asked her how long the assessment phase of the project would take and she replied two to three weeks. Alderperson Taylor then inquired as to whether there would be a start up and engagement cost, to which McVicker replied no. McVicker then discussed some of the specific projects on which she had worked. Alderperson Gehringer asked if McVicker could provide a general overview of the project. She responded that the fee proposal submitted would include an evaluation of streets and the development of a plan of action, basically a list of priorities and maintenance required. Mayor Balcer then asked what the average lifetime is for a street, to which McVicker replied that it would depend on the amount of traffic, but generally would be about seven to eight years. Alderperson Leonard then noted his concerns relating to the existing cracks in the new curbs. He guessed that after doing a walk through in the City that there were about 70 to 80 of such cracks. Alderperson Spitzer then asked if the proposal offered included The Willows subdivision in the City. McVicker responded that she did not believe The Willows had been included in the cost proposal. Mayor Balcer asked if anyone had any more questions concerning the issue. Resident Peggy Moser, who was in attendance at the meeting, then notified the Board that when the streets were last paved, the contractors had paved over her water main, cutting off access to the main. A discussion ensued and Moser's statement was noted. Mayor Balcer then thanked McVicker for her presentation and asked Board members how they thought the City should proceed. Alderperson Leonard replied that he believed it was necessary for the assessment to be done and that it be well documented throughout the process. A discussion ensued during which Board members agreed that Horner & Shifrin was the right firm to handle the project and that no other bids were necessary. Mayor Balcer stated that he would need to meet with McVicker and the City Attorney to further discuss the matter. In the interim, Alderperson Spitzer made a Motion that Mayor Balcer be authorized to enter into a contract with Horner & Shifron, Inc. on their proposal, subject to any legal issues to be discussed with the City Attorney, and that all of the City be included in the project including The Willows. The Motion was seconded by Alderperson Taylor, and unanimously approved by the Board. ORDINANCE: Mayor Balcer then introduced Bill #419 concerning the separation of jobs of Street Commissioner and Park Commissioner. Alderperson Spitzer made a Motion to read Bill #419 by title only for the first time. The Motion was seconded by Alderperson Leonard and the Alderpersons voted as follows: Alderperson Taylor - aye; Alderperson Gehringer - aye; Alderperson Spitzer - aye; and Alderperson Leonard - aye; the Motion was unanimously approved and Mayor Balcer read the bill by title only for the first time. AN ORDINANCE AMENDING TITLE I: GOVERNMENT CODE, OF THE CITY OF CRYSTAL LAKE PARK, MISSOURI CODE BY AMENDING SECTION 115.040 BY DELETING CURRENT SECTION 115.040 AND REPLACING IT WITH A NEW SECTION 115.040 TO BIFURCATE THE JOBS OF STREET COMMISSIONER AND PARKS COMMISSIONER; PROVIDING FOR THE EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE REPEAL OF ALL CONFLICTING ORDINANCES. A Motion was then made by Alderperson Spitzer, and seconded by Alderperson Leonard to read Bill #419 by title only for the second and declaring it adopted as Ordinance #393. The Alderpersons voted as follows: Alderperson Gehringer - aye; Alderperson Taylor - aye; Alderperson Leonard - aye; and Alderperson Spitzer - aye. Mayor Balcer then read the bill for a second time by title only. AN ORDINANCE AMENDING TITLE I: GOVERNMENT CODE, OF THE CITY OF CRYSTAL LAKE PARK, MISSOURI CODE BY AMENDING SECTION 115.040 BY DELETING CURRENT SECTION 115.040 AND REPLACING IT WITH A NEW SECTION 115.040 TO BIFURCATE THE JOBS OF STREET COMMISSIONER AND PARKS COMMISSIONER; PROVIDING FOR THE EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE REPEAL OF ALL CONFLICTING ORDINANCES. Mayor Balcer then declared Bill #419 Ordinance #393 passed. CITY OFFICIALS: Financial Report: Next on the Agenda was a presentation of the financial report. City Treasurer Bradley announced that the amount of the City's cash on hand was $161,821.35; the amount of reserves was $95,993.13; and the amount of other assets was $72,401.75. She then notified the Board that the accounting firm of Hochschild & Bloom wanted copies of minutes, ordinances and expense items for 2006 to perform an audit. She asked the Board if it desired to do an audit for 2006 to which the Board members replied yes. Alderperson Leonard then asked Board members if the City should invest in additional T-Bills or Certificates of Deposit. Alderperson Spitzer noted that approximately two to five percent of the City's income is derived from such investments. A discussion ensued concerning City financials and investment options. Alderperson Leonard believed that the City was not fully investing its cash in either T-Bills and/or CD's. He believed the City was keeping too much cash on hand. The interest from T-Bills should be a larger source of income that the City has not utilized. There was a concensus that total cash balances among all the banks should be kept between $35,000 and $50,000. Building Commissioner: BC Lappe distributed a copy of a District D ordinance relating to square footage allowed in new homes. He explained that issues had arisen regarding the ordinance and that he was recommending changes to the maximum square footage allowed, those changes being noted on the copy which he had distributed. Board of Adjustment Chairman Barry Larson further explained that the issue had arisen when a builder had submitted plans to erect a new home in District D, which would contain 2700 square feet, in excess of the 2500 maximum square footage allowed under the ordinance. When the plan was denied, the builder then requested a variance, which was also denied. Alderperson Taylor further noted that it had been discovered that all new homes built in the District in the last ten years had exceeded the maximum square footage allowed. Mayor Balcer indicated that he would like to confer with the City Attorney on the matter. It was decided to postpone a vote on the issue until the February 2007 meeting of the Board. BC Lappe then reminded Board members that a new Comprehensive Plan for the City would be discussed and developed at the next meeting of the Planning & Zoning Commission. He encouraged Board members to attend. Larson then stated that he and others on the Board of Adjustment would like to have copies of the City's Code Book to assist them in making decisions in the future. City Clerk La Driere agreed to find out the cost of purchasing additional Code Books and follow up with Larson on the matter. Street & Park Commissioner: Next on the Agenda was the recommendation by Mayor Balcer of the appointment of resident Jim Cooper as the new Street Commissioner. Mayor Balcer made a Motion for the appointment, which was seconded by Alderperson Spitzer and unanimously approved by the Board. City Clerk La Driere then swore in Cooper as the new Street Commissioner. NEXT MEETING: Mayor Balcer then announced that the next meeting of the Board was scheduled for Monday, February 12, 2007. Alderpersons Spitzer and Taylor indicated they would be unable to attend, so it was decided to cancel the meeting. There being no further business before the Board the meeting was adjourned at 8:30 p.m.
MINUUTES RECORDED BY:______________________________________________ City Clerk, Lois La Driere
ATTEST:_______________________________________________________________ Matt Balcer, Mayor
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