Crystal Lake Park

Home  |  Calendar  |  City Officials  |  Meeting Minutes  |  Municipal Codes  |  Planning & Zoning  |  Quarterly Newsletter   | Comprehensive Plan

MINUTES

Of  the City of Crystal Lake Park, Missouri

Regular Meeting of the Board of Alderpersons

November 12, 2007

ROLL CALL:

Mayor and Alderpersons:  Present:  Alderpersons Bonnie Taylor, Jim Gehringer, Jim Leonard and Dennis Nahnsen.  Absent:  Mayor Matt Balcer.

City Officials:  Present:  City Attorney Howard Paperner, City Clerk Lois La Driere, City Treasurer Ann Bradley and Street Commissioner Jim Cooper. 

Mayor Balcer not being present, City Attorney Paperner noted that the Board should appoint a President Pro-Tem to preside over the meeting.  Alderperson Leonard made a Motion to appoint Alderperson Nahnsen as President Pro-Tem, which was seconded by Alderperson Taylor, and the Motion was unanimously approved.

Alderperson Nahnsen asked for a vote to approve the meeting Agenda for November 12, 2007 as corrected.  A Motion was made by Alderperson Leonard, seconded by Alderperson Gehringer and, after a vote, the Agenda was unanimously approved.

Next, a Motion was made by Alderperson Leonard to approve the October meeting minutes as corrected.  Alderperson Taylor seconded the Motion and after a vote, the minutes as corrected were unanimously approved.

ORDINANCES:  

Alderperson Nahnsen then introduced Bill # 426, an ordinance authorizing the Mayor to execute a promissory note with U.S. Bank.  A Motion was made by Alderperson Leonard to read the bill by title only for the first time.  The Motion was seconded by Alderperson Taylor and unanimously approved.  Attorney Paperner read the bill by title for the first time.

AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF CRYSTAL LAKE PARK TO EXECUTE A FOURTH AMENDED AND RESTATED PROMISSORY NOTE WITH U.S. BANK, N.A. IN THE ORIGINAL PRINCIPAL AMOUNT OF $100,748.52. 

Alderperson Leonard then asked to amend Bill #426 to include a sentence at the end of Section 1, as follows: The balance in the amount of $45,214.31.  After discussion it was unanimously agreed to amend the bill per Alderperson Leonard’s request.

A Motion was then made by Alderperson Leonard, and seconded by Alderperson Taylor to read Bill #426 by title only for the second time, as corrected, and declaring it adopted as Ordinance #400.  The Alderpersons voted as follows:  Alderperson Gehringer - aye; Alderperson Taylor - aye; Alderperson Leonard - aye; and Alderperson Nahnsen - aye.   Attorney Paperner then read the bill for a second time by title only.

AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF CRYSTAL LAKE PARK TO EXECUTE A FOURTH AMENDED AND RESTATED PROMISSORY NOTE WITH U.S. BANK, N.A. IN THE ORIGINAL PRINCIPAL AMOUNT OF $100,748.52. 

A Motion was then made by Alderperson Leonard, and seconded by Alderperson Taylor to approve Bill #426, Ordinance #400.   The Alderpersons voted as follows:  Alderperson Gehringer - aye; Alderperson Taylor - aye; Alderperson Leonard - aye; and Alderperson Nahnsen - aye.   Alderperson Nahnsen then declared Bill #426 Ordinances #400 passed. 

Street Maintenance:  Street Commissioner (SC) Cooper reported that he had mailed an RFP relative to repair of the City’s streets to a number of street contractors and that two of them had participated in the walk thru outlining the scope of the project.  However, he said that he had only received one proposal as a result.  A discussion ensued concerning the specifics and cost of the proposal.  It was noted that because of the small size of the project, it would be unlikely that other contractors would submit bids.  It was also noted that the cost of the project as outlined by the bidding contractor was reasonable.  Due to the lateness in the season, SC Cooper recommended that the City approve hiring the contractor.  Further discussion ensued and Alderperson Nahnsen asked for a Motion to accept the response, instruct City Attorney Paperner to prepare an ordinance, and to instruct SC Cooper to contact the contractor to begin work on the project.

Alderperson Gehringer then made a Motion to accept the response to RFP # 2007-01 by Aakan Asphalt Paving & Concrete Co., Inc., dated October 26, 2007, to instruct SC Cooper to contact the company to begin work on the project, and to instruct City Attorney Paperner to prepare an ordinance.  The Motion was seconded by Alderperson Leonard and after a vote, was unanimously approved.  Paperner then said that he would prepare the ordinance to approve the proposal submitted by Aakan Asphalt Paving & concrete Co., Inc. to repair the City’s streets at a cost of $13,872.00.  He also asked SC Cooper to have Mayor Balcer sign the contract submitted by the contractor so that work could begin immediately.

A few questions ensued concerning the project and who would be responsible for contacting the residents in advance of the start of the project.  It was agreed that SC Cooper would contact affected residents now to inform them of the impending repairs to their driveways, and once again a few days prior to the actual start of the work.

CITY OFFICIALS:

Financial Report:  Next on the Agenda was a presentation of the financial report.  City Treasurer Bradley, having previously distributed the report asked that it be approved as printed. 

Alderperson Leonard asked a number of questions concerning the report, to which Treasurer Bradley responded.  He also said that he intended to contact St. Louis County Department of Revenue concerning the fact that they continued to deposit funds in the City’s Bank of America account, which the City was attempting to close.  Further discussion ensued following which Alderperson Nahnsen asked for a vote of those in favor of accepting the financial report as printed.  The Board unanimously approved accepting the report as printed.

City Clerk:  City Clerk LaDriere reported later this month she would be mailing postcards to all City residents informing them of the April 8, 2008 election in which the positions of two Alderpersons and Mayor would be filled following term endings.  In addition, she said that the City had paid a fee of $750 to the Bar Plan to obtain a Performance Bond as required by St. Louis County in order for the County to implement the sewer lateral line program.  She further explained when the program would begin as well as how she would notify residents.   She added that at the Mayor’s suggestion, the $750 cost of the performance bond would be taken out of the monies paid by residents into the fund to pay for repairs for residents.  Alderperson Leonard said recommended that the bond fee be paid for by City funds other than the lateral sewer line repair program funds.  After discussion it was agreed that the fee would be paid out of other City funds.     

Following La Driere’s report, Alderperson Gehringer said that he had spoken with City Police Chief Sood concerning Sood’s attempts to obtain permit fees from residents who had recently held a joint yard sale.  He noted that while La Driere and Sood had been able to collect permit fees from two of the residents, a third refused to comply.  Alderperson Gehringer asked what the City should do to better enforce the ordinances.  At this point Paperner replied that this discussion should occur individually with Police Chief Sood as opposed to before the Board as a whole at the meeting. 

VOTE TO CLOSE THE MEETING:  There being no further business, the meeting was adjourned at 8:15 p.m.

 NEXT MEETING:  It was announced that the next meeting of the Board was scheduled for Monday, December 10, 2007. 

MINUTES RECORDED BY:______________________________________________

                                                City Clerk, Lois La Driere

ATTEST:_______________________________________________________________

               Mayor/Presiding Officer