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MINUTES
Of the City of Crystal Lake Park, Missouri
Regular Meeting of the Board of Alderpersons
July 14, 2008
ROLL CALL:
Mayor and Alderpersons: Present: Alderpersons Kelly Larson, Phillip Bryant
and Jim Gehringer. Absent: Mayor Bonnie Taylor and Alderperson Dennis
Nahnsen.
City Officials: Present: City Attorney Howard Paperner, Building
Commissioner (BC) John Littlefield, City Clerk Lois La Driere, City
Treasurer Diane Chand and Street Commissioner (SC) Jim Cooper.
Following roll call, City Attorney Paperner indicated that with the
absence of Mayor Taylor at the meeting, an interim Presiding Officer must
be appointed to chair the meeting. Alderperson Bryant made a Motion to
nominate Alderperson Gehringer as Presiding Officer. Alderperson Larson
seconded the Motion, and Gehringer was unanimously approved.
Alderperson Bryant then made a Motion to approve the July 14 meeting
Agenda, which Motion was seconded by Alderperson Larson, and unanimously
approved. Next, Alderperson Larson made a Motion to approve the June 2008
minutes of the Board of Alderpersons, which Motion was seconded by
Alderperson Bryant and unanimously approved.
City Attorney Paperner asked if City Treasurer Chand had received from the
City’s accounting firm a draft of an investment plan for the City, to
which she replied no. He asked City Clerk La Driere to contact the
accounting firm and obtain such a plan.
CITY OFFICIALS:
Financial Report: City Treasurer Diane Chand provided verbal and printed
reports of the current Statement of Assets and Liabilities to Board
members. She stated that the current balance in the City’s Reliance bank
account was $218,448.66 as of June 30, 2008, and that the balance in the
U.S. Bank money market account was $81,839.12. Treasurer Chand then
distributed the 2008 budget which had been prepared with the assistance of
the City’s accounting firm of Hochschild & Bloom. Alderperson Gehringer
questioned Treasurer Chand about a $30,000 surplus amount which appeared
in the budget. She replied that the amount was budgeted for future street
maintenance per his prior recommendation that the City begin budgeting
additional amounts to put toward future repaving of streets.
City Clerk La Driere and Treasurer Chand then apprised members of the
Board that Mayor Taylor had requested a few items to be added to the
budget involving community events, the printing of the City Directory and
updates to the City’s code book. Alderperson Larson noted that additional
funds should be budgeted for park maintenance and includes costs related
to tree removal, mulching, etc. The alderpersons agreed to approve the
budget as presented, and amend it at the next Board meeting to include
those additional costs. Further, they said, Motions should be made then to
add the requested items and explanations provided concerning where in the
current budget the money would come from. Alderperson Bryant then inquired
about the increase in the budget for expenses to Living Décor, the City’s
snow removal and landscape contractor. City Clerk La Driere explained that
the area had experienced record snowfalls the past winter, requiring more
snow removal and salt applications than in prior years. Alderperson Bryant
then made a Motion to approve the budget as presented. The Motion was
seconded by Alderperson Gehringer and unanimously approved.
Street Commissioner: Street Commissioner (SC) Cooper inquired as to the
availability of funds in the budget for street maintenance, repair of
potholes and more. He added that about $6000 would be needed for such
projects, including the repair of four (4) water cut-off valves that had
been paved over during the last street project. In addition, he said he
had a list of other projects and would send out Requests for Proposals
(RFP’s) in order to obtain bids so that those anticipated costs could be
added to the budget. City Clerk La Driere added that additional City speed
and no parking signs were needed per the recommendations of Police Chief
Tom Becker and resident Martin Long. SC Cooper agreed to obtain estimates
for the purchase of the signs.
SC Cooper reported that mulch had been spread at the playground in the
Park, and that grading and seeding had been done by resident Tim
Hennessey. In addition, he said that Alderperson Bryant had obtained bids
from three contractors for removal of a dead tree in the Park. The lowest
bid of $1400 for tree removal and $200 to ground the stump was received
from Twin Rivers Tree Service. After discussion, the Board agreed to award
the contract to Twin Rivers Tree Service, and will offer residents the
ground tree chips for their own landscaping uses. Lastly, SC Cooper
recommended that the City appoint a Park Commissioner, as his position as
Street Commissioner did not afford him the time to maintain the City Park,
too. A discussion ensued and it was decided that the City would solicit
volunteers for that role.
Building Commissioner: BC Littlefield reported that Alderperson Bryant had
supplied water from his own residence for watering the newly seeded Park
Next, he suggested that assume from Frontenac the approval of permits and
fee collection. He noted that Frontenac was excessively charging
residents’ for minor project permit fees. Board members agreed and City
Attorney Paperner asked BC Littlefield to provide him with a permit fee
schedule so that an ordinance could be prepared and scheduled for a vote
at the Board’s next meeting.
Prior to closing the meeting, resident Jon Carey-Voris, who had
volunteered to chair the reprinting of the City directory, asked if he
could receive assistance with compiling information from the City’s 250
resident homes to be included in the directory. Alderpersons Larson and
Gehringer, and City Treasurer Chand volunteered to assist, as did City
Clerk La Driere who added that she would handle information gathering at
the Willows and Cleek Court. It was decided that additional help from
residents would be sought and a future meeting scheduled to coordinate the
project.
There being no further business before the Board, a Motion was made,
seconded and approved to adjourn the meeting.
NEXT MEETING: It was announced that the next meeting of the Board was
scheduled for Monday, September 8, 2008.
MINUTES RECORDED BY:______________________________________________
City Clerk, Lois La Driere
ATTEST:_______________________________________________________________
Mayor/Presiding Officer
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