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City Clerk P.O. Box 31338 St. Louis, MO 63131 (314) 993-1160 |
MINUTES of the City of Crystal Lake Park, Missouri Pledge of Allegiance Call to Order/Roll Call Mayor and Alderpersons: Present: Mayor Bonnie Taylor, and Alderpersons Kelly Larson, Phillip Bryant, Dennis Nahnsen and Jim Gehringer. City Officials: Present: Attorney Paul Martin, City Clerk Cathryn Terrell, City Treasurer Dianne Chand, Street Commissioner Jim Cooper, and Building Commissioner John Littlefield, and Crystal Lake Park Police Commissioner Steve Sood. Approve Agenda Martin asked to amend the agenda to include an update on Southard litigation. Mayor Taylor asked to amend the agenda to include an issue with US Postal Delivery. Alderperson Larson moved to approve the amended agenda for January 12, 2009. Alderperson Bryant seconded and it was unanimously approved. Southard - Martin reported he has communicated with Southard attorneys and has yet to receive a response. Martin will keep the Board updated re Southard. Approval of December 2008 Minutes Alderperson Larson moved and Alderperson Nahnsen seconded to approve the December 2008 board minutes. The Board unanimously agreed to approve the minutes of the December 2008 Board meeting. Old Business
BILL #440/ORDINANCE #412: AN ORDINANCE APPROVING AN AGREEMENT WITH THE CITY OF FRONTENAC FOR THE PROVISION OF MUNICIPAL COURT AND BUILDING INSPECTION AND PERMITTING SERVICES.
Per Mayor Taylor, Ordinance 412 was voted in at the December 12, 2008, Board meeting. The City of Frontenac voted in the Ordinance; however, the contract is being slightly edited by Frontenac. Per Martin, Mayor Taylor needs no further authorization to sign the agreement as Frontenac changes are for clarification only. Exhibit A of the City of Frontenac “Municipal Court and Building Construction Services Agreement.”
BILL 441/ORDINANCE 413: AN ORDINANCE APPROVING AN AGREEMENT WITH THE CITY OF FRONTENAC FOR THE PROVISION OF POLICE, FIRE, AND EMERGENCY MEDICAL SERVICES. Per Martin, the increase from $8,674 in 2008 to $8,916 for 2009 is in accordance with the CPI index. Attached to the ordinance were Exhibit A dated 12/20/07 and the year’s Frontenac Fire Department Incident Report dated 1/6/09. Vote: CLP 2009 Budget Mayor Taylor opened the hearing for the CLP 2009 budget and welcomed Treasurer Chand. Revenues Same
Expenditures Vote: City Clerk Cathryn Terrell’s Hiring Ordinance #414 Alderperson Bryant moved to read Bill #442/Ordinance #414 by title only for the first time, Alderperson Larson seconded, and it was unanimously approved. Martin read Bill #442/Ordinance #414 by title only for the first time.
BILL #442/ORDINANCE #414: AN ORDINANCE ELECTING CATHRYN TERRELL AS CITY CLERK FOR THE CITY OF CRYSTAL LAKE PARK, MISSOURI, APPROVING COMPENSATION FOR THE OFFICE, AND ESTABLISHING THE TERM OF OFFICE. Terrell is to reprint Ordinance #414 with position effective retroactively to December 9, 2009. Ordinance will be dated January 12, 2009. Alderperson Gehringer moved for Bill #442/Ordinance #414 to be read for the second time by title only and to be adopted as Bill #442/Ordinance #414. Alderperson Larson seconded and it was unanimously approved. The Alderpersons voted as follows: Alderperson Gehringer - aye; Alderperson Nahnsen – aye; Alderperson Larson - aye; and Alderperson Bryant – aye. Mayor Taylor then declared Bill #442, Ordinance #414 approved. Vote: Amended Construction Bonds Ordinance #416 Alderperson Bryant moved to read Bill #439/Ordinance #416 by title only for the first time. Alderperson Gehringer seconded and it was unanimously approved. Martin read Bill #439/Ordinance #416 by title only for the first time.
BILL #439 AS AMENDED/ORD #416: AN ORDINANCE AMENDING TITLE V OF THE MUNICIPAL CODE OF THE CITY OF CRYSTAL LAKE PARK, MISSOURI RELATING TO CONSTRUCTION BONDS. Alderperson Larson moved for Bill #439 as amended/Ordinance #416 to be read for the second time by title only and to be adopted as Bill #439 as amended/Ordinance #416. Alderperson Bryant seconded and it was unanimously approved. The Alderpersons voted as follows: Alderperson Gehringer - aye; Alderperson Larson - aye; and Alderperson Bryant – aye. Mayor Taylor then declared Bill #439, Ordinance #416 approved. Vote: Veolia Trash Services Ordinance #417 Alderperson Larson moved to read Bill #443/Ordinance #417 by title only for the first time. Alderperson Gehringer seconded and it was unanimously approved. Martin read Bill #443/Ordinance #417 by title only for the first time. BILL #443/ORDINANCE #417: AN ORDINANCE APPROVING AN AGREEMENT WITH VEOLIA ES SOLID WASTE MIDWEST LLC FOR SOLID WASTE AND YARD WASTE COLLECTIONS. Per Martin, Terrell will contact Veolia to request that liability insurance coverage be increased to One Million Dollars ($1,000,000) for each accident or occurrence and Three Million Dollars ($3,000,000) annual aggregate. Alderperson Larson moved for Bill #443/Ordinance #417 to be read for the second time by title only and to be adopted as Bill #443/Ordinance #417. Alderperson Bryant seconded and it was unanimously approved. The Alderpersons voted as follows: Alderperson Gehringer - aye; Alderperson Larson - aye; and Alderperson Bryant – aye. Mayor Taylor then declared Bill #443, Ordinance #417 approved. Per Martin, there is a Missouri statute stating two years notice must be given in order to change carriers. Martin will confirm this. Martin asked Terrell to put collecting bids for waste/recycling on the Master Calendar and Board agenda for early August. Resident Jim Leonard suggested Terrell contact IESI the carrier for the City of Des Peres. Alderperson Larson received correspondence from some residents asking why the City did not pay for waste pickup. Also, timeliness of pickups is sometimes an issue. If there is a holiday or inclement weather, Veolia will run a day later than scheduled. The Board discussed paying trash pick-up for residents. Several years ago the City used allocations for waste pick up to repair streets. If the City went back to paying for waste/recycling, it would prevent the City from keeping the streets repaired and maintained. Mayor Taylor suggested the possibility of residents paying for their own trash, but the City paying for recycling. The Board discussed raising taxes so that residents have trash pick up as a tax deduction. Terrell was asked by the Board to research the cost of adding raising taxes to the ballot in April or November (or a special election). Per Martin, an ordinance would need to be passed in order to increase taxes prior to the election, and the City would need to see how early St. Louis County needs to start collecting taxes. Alderperson Gehringer asked if a public hearing and approval could be received now so the process could move forward. Resident Leonard suggested putting this issue in the newsletter to discern community interest. Resident Leonard will research the figures for raising taxes in order for residents to have trash as a tax deduction and will present his findings in February. Chand will provide the Board with figures for assessed valuation and additional costs per household. Terrell will put this issue on the February 9, 2009 agenda. Vote: Living Décor Ordinance #418 Alderperson Larson moved to read Bill #444/Ordinance #418 by title only for the first time. Alderperson Bryant seconded and it was unanimously approved. Martin read Bill 444/Ordinance #418 by title only for the first time.
BILL #444 AS AMENDED/ORDINANCE #418: AN ORDINANCE APPROVING AN AGREEMENT WITH LIVING DÉCOR LTD FOR CITY MAINTENANCE SERVICES AS PROVIDED HEREIN. Living Décor provides regular services of cutting grass, picking up leaves, and removing snow and ice. This year, Living Décor added two services to the contract: fertilizing and seeding the CLP park lawn. Terrell was asked to amend Bill 444 as Amended/Ordinance 418 to reflect “Lawn Turf Aeration and Overseeding of Lawn” and “Lawn Fertilizer Program” is only to be performed at the City’s request. Also, such amendment will reflect that the City would like leaves picked up two times in the fall at dates to be at the City’s convenience. Alderperson Larson moved for Bill #444 as Amended/Ordinance #418 to be read for the second time by title only and to be adopted as Bill #444 as Amended/Ordinance #418. Alderperson Bryant seconded and it was unanimously approved as amended to read “Lawn Turf Aeration and Overseeding of Lawn” and “Lawn Fertilizer Program” is only to be performed at the City’s request, reflecting that the City would like leaves picked up two times in the fall at dates to be at the City’s convenience. The Alderpersons voted as follows: Alderperson Gehringer - aye; Alderperson Larson - aye; and Alderperson Bryant – aye. Mayor Taylor then declared Bill #444, Ordinance #418 approved. Nuisance Memo - Sump pump discharge Mayor Taylor discussed Martin’s Nuisance Memo regarding the regulation of property maintenance. Martin distinguished between Criminal Enforcement and Administrative Enforcement (attached). If a person does not comply with a letter written by a representative of the City (City Clerk and/or Building Commissioner), then Martin would prepare a summons and information form that would be delivered by the Frontenac Police. Mayor Taylor reported two sump pump issues that are creating safety hazards. Mayor Taylor said these sump pumps are out of code. Martin suggested putting this in the newsletter. Per Cooper, drainage at the Spring address runs consistently; the one on Oak runs when we have had a lot of rain. Bryant asked if it was damaging the street; per Street Commissioner Cooper, yes, at some point, this will damage the street. The water company has been out to look at the street. Per Cooper, it is also a hazard especially in cold temperatures. Per Mayor Taylor, we will make all residents aware of the sump pump ordinance and will write a letter to the two residents whose out-of-code sump pumps are causing a public safety hazard. Alderperson Gehringer asked if we are addressing the ordinance for every home in violation or only when there is a perceived public safety issue. Per Martin, we address the violation when there is a safety issue. City Officials A. Treasurer Dianne Chand gave the December Financial Report. Chand reported the current balance in the City’s Reliance bank account is $257,546 and the amount in the U.S. Bank money market account was $82,832. There were no questions or corrections with regard to her reports, which were emailed prior to the Board meeting. B. Street Commissioner Jim Cooper raised the question of bidding out work for this year’s street maintenance projects. Howard Paperner suggested Cooper obtain a contract with Aalcan Asphalt, the company that successfully repaired Divot this fall. Projects tend to be between $7,000 and $10,000. Martin said for identifiable projects Cooper could bring the Board a small proposal to be bid on by Aalcan and two other companies, and the Board can approve the amount of the proposal. Martin’s advice was that Cooper does need to contact three companies. Alderperson Larson suggested we get a contract with Aalcan; per Martin, there would be no cost savings with a yearly contract with Aalcan. CLP does need a contract per project and needs insurance on each project. Per Cooper, work needs to be done on East, Cleek, and Grandview.
A. Building Commissioner John Littlefield gave his December Report (attached). There’s been a downturn for additions and alterations on homes; however, he believes the resident on East who was denied a permit will be coming back to the Architectural Review Board. Per Mayor Taylor, it has been reported that the same home on East has stray cats, the grass has had to be cut and leaves raked. The back of the home is boarded up. Littlefield and Terrell will write a letter to the homeowner. Per Chand, the tree in the front yard looks as if it is dead and could present a hazard. Littlefield recommended the date of the Planning and Zoning/Architectural Review Board (P&Z/ARB) meeting be changed to the 4th Thursday of the month or the 1st Thursday of the month and will discuss the change with Chair Rita Brinkmann. Terrell will contact the Frontenac City Clerk to see if the 1st Thursday or 4th Thursday is available for the P&Z/ARB meeting.
B. Park Advisory Board Chair Jim Gehringer distributed a handout for a dog post “waste pickup.” The cost per item ranges $100-650. He is looking for two containers for a total of approximately $500. There’s an indenture regulating park usage, but Gehringer thinks the installation of the playground nullified this. The Park Advisory Board will be having a meeting in January and will post the exact date. They will be looking at water in the park, the survey distributed to CLP residents, and the master plan for park beautification, maintenance, and usage. Gehringer also reported that he cleaned the entrance sign and will follow up with Kevin Holland regarding the cleaning of playground equipment. Terrell will put Park Updates on the agenda for March. Martin affirmed that meetings need to be posted and open to the public. He suggested adopting a rule saying a quorum for the Advisory Board is two people. The Advisory Board can have one meeting a year, and the meeting DOES have to be posted. New Business A. General Elections – Two residents, Chris Sanders, Ward I, and Dennis Nahnsen, Ward II, have expressed interest in running for the open positions. The filing date is January 20, 2009.
B. US Postal Service - Mayor Taylor reported that a resident on Divot has been getting mail late or opened. No one at the meeting seems to be experiencing this problem. Perhaps, it is an isolated incident or a result of the Des Peres Post Office changing personnel. Residents should call Des Peres directly to report problems.
C. Crystal Lake Park Police Commissioner Steve Sood expressed his desire to implement a neighborhood watch program that would involve regular meetings and a greater police presence. Sood plans to organize the City against crime and create community awareness. Terrell will add Commissioner Sood to the upcoming agenda. There being no further questions or business before the Board, a Motion was made by Alderperson Bryant and seconded by Alderperson Larson, to adjourn the meeting. The Motion was unanimously approved. NEXT MEETING: It was announced that the next meeting of the Board was scheduled for Monday, February 9, 2009. MINUTES RECORDED BY:______________________________________________ City Clerk, Cathryn Terrell ATTEST:_______________________________________________________________ Mayor/Presiding Officer, Bonnie Taylor
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