Crystal Lake Park

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Minutes

of the City of Crystal Lake Park, Missouri

Regular Meeting of the Planning & Zoning Commission and Board of Adjustment

Thursday, July 5, 2007

Chairman David Evans called the meeting of the Planning & Zoning Commission and Board of Adjustment to order and announced a quorum of the P&Z Commission.

ROLL CALL:

Present:  David Evans (Chairperson), Rita Brinkman, Chris Kerckhoff , Mary Jane Cusumano,   Caili Balcer, Jessica Kerckhoff,  Marianne Stuart, and Alderman Jim Gehringer.  Also attending were new City Attorney Howard Paperner and interim Building Commissioner (BC) Dave Littlefield.  Absent:  Barry Larson, Amy Goellner and Brook Hager.  

OLD BUSINESS:

A.      Chairman Evans introduced the new City Attorney, Howard Paperner, who discussed his experience and qualifications in representing municipalities.  He distributed a booklet “Planning, Zoning and Development,” which he had co-authored, and which outlined the perspectives of a City Attorney and City Planner of planning and zoning.  Chairman Evans asked Paperner if he could draft a Conflict of Interest document for members of the Commission to sign.  Paperner agreed to do so and suggested it be done in conjunction with an orientation session.  He added that the session must be announced to the public as well.  Paperner stated that if held on the first Thursday of the month, he would be unable to attend future planning and zoning meetings.  A discussion ensued and it was agreed that the members would select another day on which to meet so that both Paperner and interim BC Littlefield could attend.  It was noted that both could attend Thursday meetings if they were held on the 2^nd or 4^th Thursday of each month.

B.     Chairman Evans announced that architect Dave Littlefield had been hired on an interim basis to provide building commissioner services to the City until a final decision has been made concerning the hiring of a permanent BC. 

NEW BUSINESS:

A.      Revised Grandview Drive Building Permit:  BC Littlefield announced that the plan submitted did not comply with the 2200 sq. ft. ordinance requirement and that it was approximately 180 sq. ft. over the requirement.  Stefan Cooke, submitter of the plan, indicated his surprise and a discussion ensued.  City Attorney Paperner noted that a discussion of the details of the plan should not occur and the P&Z meetings, but rather between the BC and plan submitter outside of the meeting environment.  He reiterated that the plan review by the BC is final and not subject to P&Z Commission review.  Cooke asked what the next step in the plan approval process was and if the Commission could approve only the home design at tonight’s meeting so that when the BC eventually approves the plan, construction can go forward.  A discussion ensued and Paperner reviewed the Code book.  He said that the general process involves submitting an application for construction, which is then reviewed by the BC to see if it meets zoning requirements.  Then the Architectural Review Board reviews the plan for design only.  There was then a discussion that in Crystal Lake Park, the Planning & Zoning Commission also acts as the Architectural Review Board.  Paperner stated that it would be okay to have the Planning & Zoning Commission review the plan tonight for design only, and approve the plan pending final approval by the BC.  He went on to explain that Commission review should deal with the design materials of the home, i.e. will the home be in general conformance with the style and design of the neighborhood as set out in the City’s Comprehensive Plan.  Cooke then described and displayed the building materials he planned to use on the home.  A discussion ensued as to how the home would fit in with the general character of the neighborhood.  A Motion was then made by Chairperson Evans to vote on the request for approval of the design of the proposed home, pending final approval by the BC.  The Motion was seconded and approved, following which a vote was taken of members of the Commission.  The vote to approve the design of the home as submitted in the plan and revised, pending approval by the BC, was unanimously passed by Commission members.

B.     Chairman Evans then announced that the updated District D ordinances were now available on the City’s website.  A discussion ensued and a resident in attendance asked if the phone numbers of Commission members were available on the website.  City Clerk LaDriere said that they were not and said that it would not be appropriate to put the home phone numbers of members on the website.  It was suggested that a website address that would reach all Commission members would be added to the website, enabling residents to contact individual members.  LaDriere indicated she would contact the web site manager to have this done. 

C.     Chairman Evans then stated that as a result of conflicting schedules of the BC and City Attorney, the special July 19 meeting of the Commission to discuss District D ordinances, as well as the regular Commission meeting on August 2, would be rescheduled.  He said he would arrange for new dates with Commission members and tell the City Clerk so she could contact Frontenac concerning use of the Board room, as well as post the new dates.

NEXT MEETING

The next meeting of the Commission and Board of Adjustment was to be determined by schedules of those attending and will be announced at a later date.  

VOTE TO CLOSE MEETING

There being no further business, a Motion was made to close the meeting, seconded and unanimously approved.  The meeting was adjourned at 9:00 p.m.

City Clerk, Lois LaDriere

Chairman, David Evans