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Minutes
of the City of Crystal Lake Park, Missouri
Regular Meeting of the Planning & Zoning Commission/Architectural Review
Board
and Board of Adjustment
August 14, 2008
Chairman David Evans opened the meeting by asking for a roll call of
members of the Planning & Zoning Commission/Architectural Review Board,
and the Board of Adjustment.
ROLL CALL:
Present: David Evans, Rita Brinkmann, Martin Long, Marianne Stuart,
Dennis Bauer, and Sue Glarner, as well as Alderperson Jim Gehringer. Also
in attendance were City Attorney Howard Paperner, Building Commissioner
(BC) John Littlefield and City Clerk Lois La Driere, who announced a
quorum of the P&Z Commission/Architectural Review Board and Board of
Adjustment.
NEW BUSINESS:
Chairman Evans suggested that the meeting Agenda be amended to hear a
request by a resident for a permit prior to addressing other items on the
Agenda, and a subsequent Motion was made and unanimously agreed to by
members of the Commission. BC Littlefield began by distributing and
summarizing a proposed plan for the new garage at a residence in the 2200
block on Bopp Road. He noted that he was recommending approval of the
plan, although he acknowledged that the project wasn’t entirely in
compliance with zoning codes. He explained that the home’s current
driveway represents a pre-existing non-conforming use and that the new
garage would sit on the same footprint where his car is currently parked.
Commission members reviewed the plan and asked numerous questions
concerning the project. It was noted that no site plan had been submitted
so that members could better evaluate the dimensions of the project.
Further discussion and questions ensued with the Commission deciding that
a number of variance requests would need to be submitted to the Board of
Adjustment for approval for the project to proceed. Chairman Evans
outlined the next procedures that were necessary for approval: the
Commission would review the amended plan, as well as the site plan, at its
next meeting on September 11, following which the Board of Adjustment
would review any variance requests submitted. Assuming approval of the
necessary variances, the plan would then go to the Architectural Review
Board for approval of materials to be used in the construction of the
garage.
Next on the Agenda was the monthly report by BC Littlefield. He stated
that both he and City Attorney Paperner would be meeting with officials
with the City of Frontenac to discuss and renegotiate the current contract
with Frontenac that requires Frontenac’s Building Commissioner to review
construction projects in our City, provide permits, and assess fees for
same. According to BC Littlefield though, some complaints had been
received by residents concerning the excessive fees being charged for
small improvement projects. City Attorney Paperner added that the meeting
would help better determine the process for such contracted work, fee
schedules, etc. In addition, he said he and BC Littlefield would work with
Frontenac to develop a form outlining the process to be followed by
contractors on projects in our City. He added that there was also a need
for code enforcement, a duty which our City should ask Frontenac to also
provide under the contract.
Following that discussion, it was noted that there was also a need for
residents, both current and new, to be apprised that they need to submit
plans for proposed construction projects for review, as well as obtain
appropriate permits. Commission member Brinkmann suggested that a flyer be
developed notifying residents to contact the City prior to proceeding on
any such projects. City Clerk La Driere suggested that since the City was
in the process of printing a new City Directory, the flyer could be
included in the distribution of the directory to residents. Brinkmann
agreed to work with La Driere to produce the flyer. La Driere said she
would also contact the City of Frontenac or other municipalities to obtain
something similar to draw from.
Other issues discussed at the meeting included the necessity of allowing
ten (10) days for Commission members to review submitted plans prior to
meetings held for approval. It was also suggested that the full color map
of City housing would be useful as a reference at future meetings and La
Driere agreed to provide copies of same.
Next on the Agenda was a discussion of Commission memberships and terms.
La Driere distributed copies of research she had prepared outlining the
years of service of current members, their start dates, and end of term
dates where applicable. City Attorney Paperner recommended that an ideal
number of members on the Commission would be five, with two alternates,
and a minimum of three members on the Board of Adjustment, also with two
alternates. Discussion ensued and it was agreed that current members would
inquire of various residents their desire to serve on the Board or
Commission.
VOTE TO CLOSE MEETING
There being no further business, a Motion was made to close the
meeting, seconded and unanimously approved.
The next meeting of the Commission and Board of Adjustment will be held on
Thursday, September 11, 2008 at 7:00 p.m. at Frontenac City Hall.
MINUTES RECORDED BY:
Lois La Driere, City Clerk
ATTEST:
Chairman, David Evans
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